Amani Initiative is soliciting suppliers to submit quotations for the following items in line with a prequalification exercise for the fy2023- fy2025:



 Product/Service Category

Description of Items

Description of Items to estimate financial quote[1]



Exercise Books

 10 dozen of 96 pages


 1 box of markers

Masking tapes

 10 medium sze

Box files

 10 box files

Note books

 10 note books (medium)


 1 box of pens


 A3 (6 pages)- 500 copies

 Document file folders

 Branded document file folders- 500 copies


Printing and Photocopying

Round neck t-shirts

 20 round neck t-shirts (2 logos printed with advocacy message at back)

Collar t-shirts

 20 collar t-shirts with 1 logo embroidered and advocacy message at back

Corporate shirt

20 collar shirts with 1 logo embroidered

Pull up banners

 1pull up banner with a wide base

Feather banners


Wall banner

 120 * 80 cm banner


 100 pages (black and white)


 100 pages (black and white)


  50 page booklet


 A4 certificates- 50 pieces


External Auditing Services

External Audit Services



Hotel and Accommodation Services (Kampala, Jinja, Maracha, Arua, Gulu)

Venue Hire

 100 people sitting capacity


 50 people


 50 people


 50 people

Accommodation (full board)

 1 night inclusive of bed and breakfast



Printers and Photocopiers

 HP NVERSTOT laser 1000w

 HP laser MFP 137 fnw

HP m428fdn laser jate

Laptop and accessories

 Core i5 brand new

Desktop and accessories

 Core i5 brand new




 20 bicycles




 Furniture and Fittings

Office desk (normal- wooden)

 20 office desks

Office desk (executive)

 5 executive office desks

Office arm chair

 5 office arm chairs

Office plastic chair

 20 plastic chairs

Office wooden cupboard

1 wooden cupboard

Office wooden cupboard


Office shared workspace

1 with seating capacity of 4 people.


Videography, photography and documentation

 Photography and Videography services in district

 Photography and videography services

Photography and Videography services upcountry.

Photography and videography services


 Car hire services

In district car hire

 Daily rate inclusive of driver but excluding fuel

Upcountry car hire

Daily rate inclusive of driver but excluding fuel


This Request for Quotation is open to all legally-constituted companies that can provide the requested products and have legal capacity to deliver in Uganda.

[1] Please note at the stage of pre-qualification the price quoted is a basis for selection and should not change by +/- 10% in case of future related engagements for suppliers that are prequalified.

  1. Instructions for submission


Based on the guidelines set forth in Section III above, have to be sent by e-mail to the contact person indicated below no later than : [Friday 30Th September 2022, 5:00pm, East African Time.


Name of Contact Person at Amani Initiative

 Ms. Nakamanya Moureen

Telephone Number 

Email address of contact person

+256 751271415


Hardcopy submission can be made at our physical offices in Maracha and Arua Districts with details as below between 10am- 4:00pm from Monday to Friday :-



Arua City

Maracha District


Arua Youth One Stop Centre, Eruba Road Arua City

 Drivers Corner Building- Nyadri Maracha Town Council

Telephone Number





Please note the following guidelines for electronic submissions:

The following reference must be included in the email subject line: RFQ Nº AMANI/PRE/RFQ/2022/0001/LOT NO.


Fraud and Corruption


Amani Initiative is committed to preventing, identifying, and addressing all acts of fraud against Amani Initiative, as well as against third parties involved in Amani Initiative activities. Amani Initiative’s Policy regarding fraud and corruption policy. Submission of a proposal implies that the Bidder is aware of this policy.


Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the Head of Finance/Administration of Amani Initiative as well as with any other oversight entity authorized by the Executive Director of Amani Initiative.


Such cooperation shall include, but not be limited to, the following: access to all employees, representatives, agents and assignees of the vendor; as well as production of all documents requested, including financial records. Failure to fully cooperate with investigations will be considered sufficient grounds to allow Amani Initiative to repudiate and terminate the contract, and to debar and remove the supplier from Amani Initiative’s list of registered suppliers. Any fraud needs to be immediately reported to

Zero Tolerance

Amani Initiative has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to Amani Initiative personnel.


Click 2023-2025 Prequalification RFP- Bid Document to download the bid document.